How To Properly Organize a Company Move
Useful tips on how to properly organize a company's move to another office, city or even region.

Relocating an office or an entire business is a complex process that requires careful preparation and coordination of many aspects. If a company decides to move on its own, without hiring professional movers, problems may arise with disassembling and preparing office furniture for transportation, packing office equipment and many other office assets.
In addition, important documents, some employees' belongings and parts of office equipment are often lost during such moves. Plus, it is difficult to organize a smooth move without suspending the company's work. Therefore, in order for the company's office move to be successful, it is important to prepare for it correctly and in a timely manner.
Preparing for a company relocation
Making a relocation plan.
This is a key step for moving to a company office. It is important to analyze the current situation, possible problems, write down the goals and objectives related to the move, and choose a new premises.
Drawing up a layout plan for the new location.
If you plan to move your company to another city or region, try to get precise information about the size of the new office, the number of rooms, corridors, stairs, and other layout elements in advance. Find out where electrical outlets, Internet hubs, air conditioners, ventilation, and other important infrastructure elements are located.
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Calculating a moving budget.
The costs of moving a company can be quite impressive. But if you take into account all the potential costs associated with this process in advance, you can save money. It is important to assess current assets, find out the cost of movers' services in advance, purchase packaging materials in the required volume and at an affordable price. If you plan to repair and update equipment or furniture after the move, this must also be calculated in advance.
Finding the right transport.
A company office move is usually carried out using trucks, vans and minibuses. If you have large or fragile items, such as server equipment, you may need a special transport with reinforced suspension and additional fastenings.
Assigning coordinators at the old and new locations.
The process of moving a company will be much easier if you immediately assign coordinators and distribute responsibilities between these employees. Organizing a company move can unite the team, or it can disunite them, so those responsible for tasks must be chosen carefully.
Transferring part of the team to a remote work format.
A business relocation can be carried out in a simplified version if some employees are transferred to remote work. Determine which departments can effectively work remotely, and which require physical presence in the office. Make sure that employees have access to the necessary technical means (computers, Internet connections, software).
Inspection and sorting of things, furniture and office equipment.
Small businesses may have problems when moving an office due to improper organization and incorrectly calculated volume of things and furniture. This may lead to additional expenses and to the fact that you will have to make several trips around the city, which will increase the cost of renting transport and the overall time of the move. Therefore, be sure to inspect and sort all office property in advance. Choose the items that are really necessary in the new office. Sell, donate or dispose of the rest.
Disassembling and packing furniture.
Disassemble furniture carefully, following the manufacturer's instructions. Large items should be disassembled last to avoid cluttering the space ahead of time. Take photos of the furniture before and after disassembling to make it easier to put back together later. Place small parts and fasteners in small zip-lock bags and attach them to the appropriate parts of the furniture.
Disassembling and packing office equipment.
If your company is moving to another city, be sure to make backup copies of all important files and databases before disassembling office equipment. Save backup copies on external media or in cloud storage. Use boxes of the appropriate size for each device. Try to avoid overly large boxes to reduce the risk of damage.
Packing other things.
This is the final stage of preparation for the company move, when small things remain: office supplies, documents and other small items. Divide such things into certain categories - such as "office supplies", "documents", "personal items". Determine which things need to be packed separately to quickly find them in the new place.
Carrying out a company relocation
Loading property.
Use trolleys to transport small and light items, and use specialized lifts for heavy and bulky items. Be careful not to damage furniture and equipment when moving the company to a new office. Invite movers if necessary.
Transportation of property.
Make sure that all items are carefully packed in suitable materials (cardboard boxes, bubble wrap, protective covers) to protect them from damage. To avoid shifting and breakage of items during transportation, securely fix them in the car using special belts.
Unloading property at the new location.
Designate an area for temporary placement of some things to avoid cluttering the main space needed for furniture and office equipment. Unload things in order of priority, starting with the most necessary. After the company moves to the new office, take inventory and check the property.
Accommodation in a new location
First of all, arrange the furniture and equipment according to the placement plan at the new location so as to ensure ergonomics and convenience for employees. At the same time, it is better to immediately bring furniture and office equipment to those office areas where it is planned to be used in the future when unloading. Organize work areas, meeting rooms, kitchens and recreation areas to create a favorable atmosphere. Assess the level of employee satisfaction with the new conditions and make adjustments if necessary.
Tips for Relocating a Company
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Move on weekends or holidays. Renting a vehicle can be cheaper on weekends or holidays, which can save money. And workers won't have to take vacation or lose wages for missed work days.
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Don't forget to re-register all contracts. When moving a company, it is necessary to conclude a new lease agreement or register the right to the new premises. It is necessary to contact suppliers of electricity, heat and water to ensure connection to the networks in the new location.
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Don't skimp on packaging materials. The safety of your property directly depends on it. Using poor-quality packaging can lead to loss or damage to furniture, electronics, and other valuables. Business relocation will be faster and more efficient if things are packed correctly.
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Don't forget about proper labeling of furniture, office equipment and boxes with things. This will ensure high speed of placement in a new place. And the faster and more accurately the furniture, office equipment and other things are distributed to new places, the sooner the team will be able to return to normal work activities.
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Make passes for trucks at the old and new locations in advance. The passes will help to properly organize the movement of trucks on the day of the move, thereby minimizing congestion and optimizing the moving process.
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You should not save on transport. The safety of your property directly depends on this, as well as on packaging materials. Choose roomy trucks in good condition for the company's move. This will reduce the moving time (due to the capacity of the vehicles) and save you from unpleasant incidents on the road (due to the good technical condition of the vehicles).
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Important documents require special attention and separate transport for their transportation. Contracts, financial reports and other confidential information require special attention. Separate transportation of such things allows for additional protection against damage and loss.
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What to do if there is no time to organize a company move
In this case, it is better to contact professionals who will literally do everything for you and carry out a turnkey office move . Cherdak Movers will take on all stages of this process: careful disassembly, packing, careful transportation, unloading of things, furniture and office equipment. And even assembly of furniture in the new place! The advantage of this approach, among other things, is the skills of the movers:
They know exactly how to transport an office in such a way as to minimize all risks and reduce the moving time. At the same time, the movers arrive at the desired address with all the necessary equipment and packing materials - so you will not need to prepare for the move in advance in terms of preparation, disassembly and packing of things, furniture and office equipment and waste your time on this.
For a successful business relocation, it is better to follow some rules
First, develop a detailed moving plan taking into account the deadlines, budget and tasks, assign those responsible. Then prepare packing materials and take inventory of the property. Do not forget to label the boxes to simplify unloading. Before ordering simple movers in Green Valley AZ and the region, try the services of a reliable company, agree on the date and time of the move. These steps will help you organize a quick and inexpensive office move without losing property and wasting nerves.
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